Admin & HR | Program Administrator, Speech Language Pathology - FT

The UBC Master of Science in Speech-Language Pathology (MSLP) program is fully distributed and provides students the opportunity to study in state-of-the-art labs around the province. The MSLP-VIC cohort, located at the University of Victoria will welcome students starting in the fall of 2024.

The incumbent reports to the Health Professional Programs Manager and will provide a variety of classroom and administrative support to the MSLP program. This position works collaboratively with students, faculty, staff, and external instructors and works collaboratively with local and provincial program sites.

To provide effective and efficient support, this position is occasionally required to work varied hours for occasional attendance at exams, events, and meetings. Occasional regional and provincial travel may be required.

Experience:

This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to work independently, within a team environment and with cross-functional, inter-institutional teams.
• Ability to prioritize and manage time/tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret and navigate a variety of policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Demonstrated organizational skills and ability to multi-task with accuracy and within deadlines.
• Experience with data entry and file management systems.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems, and other scheduling and survey tools.).
• Flexibility to adapt to changing priorities. Comfortable learning new technologies e.g. audiovisual equipment and distributed teaching tools such as Zoom.
• Experience with event planning and coordination.
• Knowledge of hospital/health authority structure and functioning and a demonstrated understanding of medical terminology is an asset.
• Experience using and assisting others to use audiovisual equipment is an asset.