Admin & HR | Program Support Coordinator - FT

The Program Support Coordinator creates and maintains documentation to support the Program and Project Management Offices. The role is responsible for periodic report generation, documentation review, database creation and administration, essential support for the delivery of projects and ensures all documentation is updated in a timely manner for distribution to both internal and external stakeholders.

Note: Due to business needs, this position is required to be fully on-site based at 825 Admirals Road, Victoria, BC.

What you’ll do

• Provides confidential support primarily to the program and project management directors and secondly to the program and project teams.
• Creates and maintains templates and reports in various programs (e.g. MS Word, Excel, PowerPoint and BI).
• Supports program/project meetings with document preparation (presentations, complex technical minutes, reports etc.).
• Develops program deliverables, such as feasibility and material reports, collaborating with other departments to gather essential project data. 
• Reviews and assesses project documentation to ensure it meets the contractual and technical standards; when changes are required, coordinate with various stakeholders to enact the changes.
• Reviews program management plans to identify contractual updates; collaborate with internal stakeholders to make the necessary changes. 
• Processes data using various MS Office programs in support of project requirements to be easily understood and presented according to contractual guidelines. 
• Organizes training and assists the program and project management teams to support the delivery of programs. 
• Coordinates and completes project activities and milestone events. 
• Receives Controlled Goods documentation from external stakeholders, requiring an ASCO certification for receipt of documents. 
• Perform additional duties as required.

What you’ll bring

• Diploma in relevant subject area (Business Administration preferred). 
• Minimum of 4 years office experience in an industrial or technical environment which requires high security, confidentiality and organizational savvy. 
• Experience working with Enterprise Resource Platform (ERP) is an asset.
• Experience is designing, updating and managing project data templates and reports. 
• Experience with government contracting is considered an asset. 
• Good judgement and prioritization abilities. 
• Advanced computer skills (MS Word, SharePoint, Power BI, Excel, PowerPoint, Adobe Standard and ERP).
• Attention to detail and analytical skills.
• Good understanding of record retention standards.
• Ability to manage multiple priorities in a matrix environment.
• Ability to influence others and manage expectations.
• Ability to communicate with all departments at various levels of the organization.
• Ability to obtain security clearance for working on government contracts.
• Ability to maintain and handle highly confidential information.

Why you’ll love working here

• This is a full-time, permanent position. With multiple operations and long-term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come. 
• In addition to an annual bonus and pension plan matching, this role provides you a very competitive salary in line with the successful candidate’s experience. 
• We also provide a best-in-class health and wellness benefits package for this position, including such things as full health care (e.g. unlimited physiotherapy), dental, vision, life insurance, medical leave coverage, parental leave coverage, childcare benefit partnership, Personal Spending Account, and an Employee Family Assistance Program (EFAP). 

The estimated salary for this position is $72,000 - $88,000. In determining final salary, Seaspan considers many factors including the successful Candidate’s skillset and experience as well as position location and internal equity. The final base salary offer will be at the Company’s sole discretion and presented as part of a competitive total compensation package.