Admin & HR | Production Clerk - FT

Under the direction of the Director, Project Management provides administrative support to the Surface Vessel Production & Planning Staff.

Note: Due to business needs, this position is required to be fully on-site based at 825 Admirals Road, Victoria. 

What you’ll do 

• Issue work instructions for all projects including Surface Fleet, Commercial, Babcock, Coast Guard and the Submarine
• Prepare Project spreadsheets/reports
• Co-ordinates yard services for all vessels in the yard
• Deals with commercially sensitive information as well as handling correspondence in confidence
• Performs administrative support when required for the Senior Production and ProjectManagers.
• Enters purchasing orders into P2P for Project Managers as required.
• Assist Program, Project, or Productions Managers in control of Surface Fleet project documents (including 1379’s, project documents – filing incoming/outgoing emails, scanning, making copies, faxing, taking dictation, operating computer, and assisting visitors to office)
• Liaison for Security/Subcontractor/Site access
• Perform various clerical duties including filing, ordering & maintaining inventory of office supplies and updating the index
• Lays out and types from rough draft or verbal instructions a variety of material including correspondence, various reports, minutes of meetings, forms and assists in the control of project documents such as specifications and drawings
• Supports Program Office administrative requirements as per request
• Tracks office vacation schedule as needed.
• Assisting other departments when capable as needed.
• Other duties as required.

What you’ll bring

• Grade 12 or equivalent 5 years of office experience in a Project Environment
• Advanced knowledge and experience in the MS Office Suite (Word, Excel, Outlook, Power Point, and OnGuard)
• Requires independent working and a high level of problem solving 
• Strong oral and written communication skills
• Ability to cooperate and communicate in an efficient manner with both internal and external stakeholders
• Familiarity with digital data manipulation
• Strong attention to detail
• Strong problem solving and analytical skills
• Ability to work under pressure and independently
• Detail oriented
• Demonstrated ability to multi-task and prioritize
• Work with minimum direction
• Ability to uphold company policies and maintain confidentiality of shipyard projects and other varied information
• Knowledge of Shipyard practices is preferred

Why you’ll love working here

• This is a full-time, permanent position. With multiple operations and long-term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come. 
• We also provide the best-in-class health and wellness benefits package for this position, including things such as extended health care (i.e. paramedical services for massage therapy,  speech therapy, mental health coverage, physiotherapy, and more), dental care, vision care, life insurance, medical leave coverage, parental leave coverage, childcare benefit partnership, $500 personal spending account, and an Employee Family Assistance Program (EFAP). 

Pay: Starts at $29.79/hr (rate increases to $33.11/hr after the probation period)

This is a unionized position and pay rate for this position are set out in the applicable collective bargaining agreement. The rate stated above is the starting rate for this position. It increases after the probationary period and continues to progress over the course of 12 months as per the collective agreement.