Sales & Retail | Sales Coordinator, Accounts Receivable - FT

Sales Coordinator/Accounts Receivable

On the West Coast, we do things differently. At CHEK Media – which has been rooted here on Vancouver Island since 1956 - we have been carving our own path as the only local, independent employee-owned TV station in North America. In fact, we’re more than a TV station. We are multi-media content creators, with the widest audience reach across multiple platforms on Vancouver Island.

Role Overview- This role is for a versatile and organized individual who can oversee Accounts Receivable for CHEK Advertising Sales Contracts as well as provide Admin Support for local sales which includes proposals, bookings, changes to bookings, creative scheduling and supporting the Traffic team.

Department(s): Sales and Admin Reports to: General Manager (Acting Sales and Marketing Manager)

Roles and Responsibilities- May include but are not limited to the following. Admin related tasks may be organized amongst the admin and traffic team as necessary.

· Creating sales proposals in SDS Broadcast Traffic System, creating visual presentations that go to clients summarizing offering and providing desirable cost per thousand CPM rates for the clients.

· Entering bookings or changing bookings.

· Co-ordinating local creative, which includes chairing a weekly production meeting and liaising with sales, creative and promotions. Co-ordinating information on appropriate Google Sheets.

· Entering and revising audience tables (rate cards) in SDS Traffic System, ensuring formatting and spreadsheet is accurate and error free.

· Downloading audience data and running reports –to local sales or creating post-campaign reports for clients.

· Programming and Traffic, for Digital Sales bookings in Google Ad Manager. Entering bookings for contracts that include our programmatic partner.

· Back-up to Programming and Traffic team during vacations. Back-up duties may include helping with national/regional creative, bookings, changes, and occasionally, programming duties.

· Co-ordinator for all contra, which includes monthly tracking, letters of agreement and following up with clients on status of their accounts.

· Running weekly revenue reports for management

· Covers other related Admin members vacation as needed.

Sales & Traffic:

· Inventory Management – monitor availability and advise Sales manager of areas of concern.

· Use of SDS Broadcast Traffic system software for rate cards, sales contracts, scheduling advertising, and providing support on the logs.

· Utilizing Google Ad Manager to program client digital campaigns.

Accounting:

· Invoicing clients and ensuring clients bills are paid on schedule and processing credit card payments.

· Entering bills into QuickBooks.

· Following up on outstanding accounts.

You bring to the role:

· You are detailed oriented, organized, reliable, diligent and can prioritize tasks.

· Excellent co-ordination skills needed.

· A self-starter with strong computer skills.

· Strong understanding of Microsoft office, products (especially Excel) file management and basic computer skills, Google suite, QuickBooks

· The ability to learn specialty software (SDS) Broadcast Traffic System

· Excellent communication and interpersonal skills. You build trust with colleagues, clients, sales reps, and agencies.

· You can maintain composure under competing priorities.

· You use good reason and judgement in making decisions.

Qualifications include:

· Diploma or equivalent training and experiences in related field such as Broadcast Television, Multi-Media, Marketing, Business management, Accounting, or another related field.

· A minimum of 3 + years of related administrative experience in a fast paced and professional environment.

· 3 + years of related industry experience would be an asset.

· The ability to prioritize tasks and adapt to a constantly changing environment.

· Ability to work as a team and independently.

· Work with speed and accuracy

· Strong interpersonal skills and a positive attitude are essential.

What we offer:

· Work location is onsite at our Victoria head office or Hybrid.

· CHEK is a unionized and employee owned. This is a Group 2/3 depending on experience and competencies.

· A passionate team that cares.

· Current role is 32 hours per week, depending on candidate availability and experience, 40 hours per week may be considered.

· All full-time employees are expected to become employee owners after one year of employment.

· Start Date-projected to be June to align with cross-over training prior to incumbents’ departure in August 2025.

CHEK is an equal opportunity employer, that values diversity of people and communities. We encourage applications from diverse backgrounds, abilities, and cultures to apply. Please let us know if you need alternate formats or accommodations during the application process.