Admin & HR | Media Programming and Traffic Coordinator - FT

Programming and Traffic Coordinator

On the West Coast, we do things differently. At CHEK Media – which has been rooted here on Vancouver Island since 1956 - we have been carving our own path as the only local, independent employee-owned TV station in North America. In fact, we’re more than a TV station. We are multi-media content creators, with the widest audience reach across multiple platforms on Vancouver Island.

About the Role
This role is for a versatile individual who can oversee Programming and Traffic for CHEK Media’s broadcast programming schedule. The traffic department is a critical part of the operation of the station that handles broadcast revenue from the time the sales rep sells a commercial, to scheduling that commercial to air, and invoicing and collecting from advertising clients.

Department(s): Admin
Reports to: General Manager

Start Date: Projected start date will be Fall 2025, with training opportunity in May, June 2025.

Roles and Responsibilities

· This role works with the GM, Sales Manager for day-to-day programming and sales related tasks and with the Accounting Manager for Accounts Receivable and billing related task.

· Stays current with audience and industry trends to help develop effective programming schedules.

· Helps cover other related Admin members vacation as needed.

Programming: Maintain all inventory, schedules, contracts, and all aspects of programming in the traffic system.

· Enter and maintain all program acquisitions. Work with distributors to ensure material is delivered.

· Monitor # of plays of episodes to work towards maximum plays within license period with as few write offs as possible – including assist with preparing programming expenses budget.

· Enter and maintain program schedule, scheduling episodes, linking to formats for log creation.

· Provide weekly schedules to listing services and Numeris.

· Develop commercial break format for each program to time out logs to ensure maximum revenue potential while maintaining time for station promotions and PSA's. Ensure formats are set to link with correct sales groups for generating commercial availability and revenue reports.

· Ensure conditions of license are met re Cancon requirements, Closed Captioning and Described Video.

· File monthly CRTC log reports. Correct any errors and ensure Cancon #'s are received.

· Prepare monthly inventory and revenue program reports for management.

· Annual CRTC reports - assist with information needed for filing annual reports with regards to programming.

· Work with independent producers to maintain contracts for various daytime fill programs (i.e. fishing shows etc.)

· Infosys/Numeris - running ratings as needed and/or requested by management or sales

Sales & Traffic: Work with national/regional sales team to ensure all orders entered and processed accurately. Oversee all traffic functions including but not limited to sales, creative, logs, reconciliation of logs etc.

· Works with national team to develop master planner to match program schedule.

· Create sales groups in SDS for master planner to link for availability and revenue reports.

· Ensure master planner is uploaded into system for sales proposals/contracts to be entered.

· Enter sales contracts for national/regional sales. Delegate out to others for assistance as needed.

· Monitor rates on bookings from sales bringing any concerns to Sales manager.

· Oversee creative assignment and log tasks handled by other Admin team in Traffic and Programming.

· Revenue Reports weekly for management.

· Inventory Management – monitor availability and advise Sales manager of areas of concern.

· Understand all functions of SDS software.

· Work with google ad manager to schedule client digital advertising campaigns.

Accounting:

· Manage National/Regional accounts receivable balance including accounting for payments, sending Statement of accounts to clients, and working with clients on collections.

· Month End- Send electronic invoices to agencies and assist with Month End including calculating agencies commissions.

· Handle paid programming and religious programming sales clients and contracts.

You bring to the role:

· You are detailed oriented, organized, prioritize tasks, reliable and diligent.

· A self-starter with strong computer skills.

· Strong understanding of Microsoft office products (especially excel) file management and strong computer skills.

· The ability to learn specialty software (SDS)

· Excellent communication skills, written, verbal and reading.

· Strong interpersonal skills. You build trust with colleagues, clients, sales reps, and agencies.

· You can maintain composure under competing priorities.

· You use good reason and judgement in making decisions.

Qualifications include:

· Degree or Diploma in related field such as Broadcast Television, Multi-Media, Marketing, Business management or another related field.

· A minimum of 3 + years of related administrative experience in a fast paced and professional environment.

· 3 + years of experience in Broadcast Sales and or Traffic with a high level of competency and efficiency in the role.

· 2+ Leadership experience preferred.

· The ability to multitask and adapt to a constantly changing environment.

· Ability to work as a team and independently.

· Work with speed and accuracy

· Strong interpersonal skills and a positive attitude are essential.

· A valid driver’s license may be required for some roles.

What we offer

· Work location is onsite at our Victoria head office or hybrid.

· CHEK is a unionized and employee owned.

· This is a Group 2/3 position, depending on experience and competencies.

· A passionate team that cares.

· All full-time employees are expected to become employee owners after one year of employment.

To Apply

Please submit a resume and cover letter

CHEK is an equal opportunity employer, that values diversity of people and communities. We encourage applications from diverse backgrounds, abilities, and cultures to apply. Please let us know if you need alternate formats or accommodations during the application process.

Job Type: Full-time

Pay: $65,000.00-$80,000.00 per year