Management | Accounting and Finance Associate Manager - FT

Are you eligible to work in Canada and seeking a meaningful role where accounting and business expertise can make a difference? Mercy Ships Canada is part of an international charity that uses hospital ships to deliver free surgeries and medical care. We seek a Accounting and Finance Associate Manager to join our team in Victoria, B.C. The individual will oversee accounting operations, help lead system upgrades, manage audits and compliance reporting, maintain financial records, support budgeting and forecasting, and administer payroll.

The role is more than just a job - it is an opportunity to make a positive social impact that transforms lives. You will help provide leadership and contribute to our accounting and business systems' smooth operation and continuous improvement in a collaborative environment. Whether you’re a seasoned professional looking for a change, an individual with at least five years of charity, or directly relevant experience, this role offers the chance to be part of something truly impactful.

Position Summary

The Accounting and Finance Associate Manager position will provide leadership to Mercy Ships Canada’s service delivery in all aspects of the accounting cycle, ensuring that the accountabilities are performed in an accurate and timely manner. The scope of the role includes collaborating on accounting and business systems and process upgrades, auditing and registered charity information return reporting, bank monitoring and reconciliation, maintaining income statements and balance sheet financial records, managing financial reporting, and payroll administration. The role provides proactive management support for financial forecasting and budget monitoring. The position requires the individual to maintain up-to-date knowledge of current charitable sector Canadian accounting and implement best practices and compliance with relevant legislation and policy direction.

You will work closely with Mercy Ships Canada (MSCA) staff and Mercy Ships International (MSI) colleagues. The position requires high-level cross-functional communication between various departments. This position reports to the Director, Programs, Business Operations & Risk.

Accountabilities

Accounting & Business System Processes Transformation

· Lead the transition to and implementation of a cloud-based accounting system that allows for the integration and continuous improvement of other business processes.

· Proactively participate in any business process transformation initiatives.

Audit and Registered Charity Information Return Reporting

· Lead the accounting tasks associated with audits (annual financial audit, Joint Programs audit, and compliance audits from the Canada Revenue Agency), ensuring that all audit requests are completed for the interim and annual audits accurately and promptly.

· Prepare, maintain and coordinate records required for Canada Revenue Agency compliance, including the Registered Charity Information Return (T3010).

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Bank Monitoring and Reconciliation

· Proactively monitor bank accounts, bank account balances, verify types of deposits including foundations are processed. Advise the designated team member(s) if any donor cheques have been declined.

· Monitor liquidity of operations (including cashflow and GICs) and ensure funds are available for upcoming expense payments to vendors and monthly electronic payments to vendors, Mercy Ships International (MSI) or the Mercy Ships Global Association (MSGA).

· Prepare the bank deposit to CIBC as required by the supervisor.

· Prepare monthly bank reconciliations and ensure transactions are posted correctly in the general ledger within seven business days of the month end.

Income Statement and Balance Sheet Financial Records Maintenance

· Ensure financial transactions are completed accurately on a timeframe established by your supervisor.

· Plan, manage and verify the accurate posting of all current activities and transactions to the general ledger.

· Incorporate supervisor’s feedback promptly to produce accurate reports.

· Ensure all financial commitments and transactions are aligned with MSCA’s internal controls policy and procedures, and make recommendations when any system needs to be updated.

Management Financial Forecasting and Reporting (MSCA Staff, Board and Mercy Ships International and Mercy Ships Global Association)

· Work closely with the Executive Director and other senior staff to jointly refine the multi-year financial model and prepare a draft budget and update the cash flow forecast.

· Proactively monitor the budget and work with colleagues to address cash flow considerations and the timing of budgeted expenses.

· Help monitor progress on financial objectives, review the timing of scheduled expenditures, analyze variables, provide explanations and suggest corrective actions when there is a significant variance concerning MSCA’s internal controls.

· Proactively monitor the accounts payable and receivables and reconcile the general ledger and prepare variance reports and explanations.

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· Work closely with the Executive Director and Director of Programs, Business Operations and Risk to jointly support the needs of other team members and the Finance and Compliance Committee of the Board of Directors with regular data analysis and reports.

· Ensure statutory remittances (Payroll, GST, Workers Compensation, etc.) are made and reported.

· Ensure effective and productive relationships with Mercy Ships International (MSI) staff are established, and the timely and accurate reporting of MSCA’s financials and seconded costs is posted.

· Prepare documents and wire spreadsheets for reconciling vendor, MSI and MSGA invoices for monthly payments prior to the second Thursday of each month.

· Collaborate with staff and MSI to reconcile joint programs project expenses as directed by your supervisor.

Payroll Administration

· Maintain the business process for outsourced payroll service (including benefits), ensuring that employees are paid, processing and submitting statutory and benefits remittances on a timely basis as well as preparing RSP matching cheques.

· Proactively manage the tracking of vacation and all types of leave (sick days, personal leave, etc.) following Mercy Ships Canada policies and employment standards for each province while ensuring employee personnel files and staff attendance records are kept current.

· Proactively manage the required payroll paperwork during hiring or termination of employees as well as T4s and ROEs.

· Prepare and submit the required filings for workers’ compensation for all provinces where staff reside (i.e. WSIB, WCB and CNESST).

· Ensure business payroll and statutory remittances obligations are met and all transactions are completed on time and accurately.

· Ensure the governance due diligence documentation are reconciled and are prepared for the Director of Programs, Business Operations and Risk and Executive Director for submission for Board and approval.

Alignment with Organizational Culture

· Supportive of the mission and vision of Mercy Ships, and commitment to its core values and organizational culture.

· A demonstrated commitment to servant leadership, customer relations and the success of a cross-cultural team.

· Demonstrated consistent attention to detail, ability to prioritize work, and to meet deadlines.

· Initiative, tact, and judgement in interactions with employees, external vendors, donors, and stakeholders.

· Excellent oral and written communication skills.

· Ability to think strategically and operationalize plans.

· Good organizational and time management skills.

· The ability to collaborate with coworkers, clients and suppliers.

· Good analytical skills as well as solid business acumen.

· Fluent in English, French considered an asset.

· Clean criminal record check.

About Mercy Ships

Mercy Ships Canada is a registered Canadian Christian faith-based charity and governed by a Board of Directors that are volunteers. We are part of a leading NGO called Mercy Ships International that provides free surgeries, medical education, training, and advocacy in Africa using hospital ships. Each year, more than 1,500 volunteers from around the world join Mercy Ships to donate their time and skills. Mercy Ships follows the model of Jesus and seeks to love and serve those in need, be people of integrity, and be people of excellence in all that we say and do.

Mercy Ships Canada supports surgical and medical training projects that align with the global organization’s core values and goals. We also help our Canadian volunteers who donate their time and talents to the organization’s international work.

Apply Now

Send your resume and cover letter to [email protected] with the subject line Deputy Accounting and Finance Manager Application. Applications are reviewed on a rolling basis. Only short-listed applicants will be contacted. Join our team in Victoria and help bring hope and healing to patients in underserved areas in Africa!