Admin & HR | Academic Administrative Officer - FT

Reporting to the Director, the position of Academic Administrative Officer (AAO) is responsible for administrative duties, coordinating, and supporting delivery of graduate programs and is the only professional staff (PEA) in IGOV.

The incumbent is required to have broad knowledge and skills related to academic program management, local Indigenous protocols and ways of knowing, financial monitoring and reporting, human resource management, and supporting graduate student learning.

Objectives:

• Improve current processes and optimize procedures to ensure the School operates smoothly and effectively.
• Oversee office operations and planning, financial management, and assistance to the School Director.
• Support the School leadership to meet long-term planning and academic goals.
• Supervise administrative staff including recruiting, performance development, coaching, and workload management.

This position may be required to work occasional evenings and weekends to assist with IGOV events.

This position requires a level of education, training, and experience equivalent to a university degree plus three (3) years of related experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Cultural awareness of the Indigenous peoples of British Columbia and familiarity with Indigenous communities and the issues they face regarding the public post-secondary education system.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated administrative and organizational skills.
• Excellent critical thinking and problem-solving skills.
• Demonstrated commitment to collaborative approaches and decision-making in a team environment.
• Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
• Ability to gather, synthesize, evaluate and interpret information from a variety of sources.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Experience in maintaining confidential and sensitive information.
• Ability to build and maintain positive working relationships.
• Demonstrated proactive judgement and initiative to manage day-to-day operations.
• Ability to work collaboratively in a team environment.
• Ability to apply project management best practices to achieve project goals on time.
• Ability to work effectively with standard office equipment and software.
• Ability to work effectively and respectfully with Indigenous Elders and community members, Indigenous and non-Indigenous graduate students, faculty, and staff.
• Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment, is an asset.