Admin & HR | Listing Coordinator/Technology Assistant - PT or FT

Sotheby’s International Realty Canada is looking for a professional, client-driven and tech-savvy Listings Coordinator/Technology Assistant with a friendly and enthusiastic personality to join our Victoria team. The ideal candidate will be a self-starter skilled at problem solving and delivering exceptional customer service. This role is fully in-office at our downtown Victoria office.

With over 35 offices and nearly 750 agents nation-wide, Sotheby’s International Realty Canada is the world’s most prestigious real estate and lifestyle brand.

If you are interested in an opportunity to elevate your career with a company renowned for brand excellence, technology innovation, and exceptional client service, we’d love to hear from you!

Key Responsibilities:

• Greeting guests, answering telephones, and directing incoming calls to appropriate personnel
• Overseeing the appearance of the office by making sure the reception area, kitchens, printer and photocopier areas, supply rooms, board room, open working spaces, and the office are well organized and tidy
• Ensuring supplies are adequately stocked and placing new orders as required
• Sorting and distributing office mail
• Scheduling meetings, preparing meeting agents and taking meeting minutes
• Managing office listings and showing appointments
• Managing local deposits of trust funds and coordinating with the conveyance department
• Creating offer documents using Webforms
• Broker loading and editing of MLS listings
• Assisting agents and their clients with questions on listings, brand standards, real estate board standards and property syndication
• Managing real estate board and council forms as necessary
• Overseeing and facilitating the onboarding of all new agents and teams
• Providing white-glove agent service to our team of exceptional real estate agents, assisting them in creating marketing templates, and standardized brochures

Required Skills:

• The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
• Overall tech-savviness and the ability to learn, use, and support others with technology
• Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities
• Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
• High level of professionalism and discretion and experience handling confidential and sensitive information
• Excellent attention to detail and accuracy

Experience:

• 1 year of experience in a real estate office, including experience with Webforms, Skyslope, Docusign, and knowledge of MLS systems is preferred

What We Offer:

• Annual salary of $47,500 to $52,500, commensurate with skills and experience
• A comprehensive benefits package, including extended health, dental and life insurance
• Employee Assistance Program (EAP)
• Wellness program
• Paid vacation days
• Paid sick and personal days
• Supportive and inclusive work environment

We are committed to providing equal employment opportunity to all employees and applicants and believe the best teams are made up of diverse perspectives and people. We offer reasonable accommodations to candidates with disabilities throughout the recruitment process and will work with you to ensure you are supported while working with us.

Only applicants who have been selected for an interview will be contacted. We appreciate your application and thank you for your interest.