Admin & HR | Supervisor, Office and Administration - FT

The Supervisor, Office & Administration is an administrative position within the Finance & Administration department at Coldstar Solutions. The position is responsible for successfully delivering on department objectives as set out by the Manager, Finance & Administration.

Responsible for guiding a team of administrators, ensuring a value-added efficient service offering to internal and external stakeholders is maintained. The Supervisor, Office & Administration oversees a multidisciplinary team responsible for administrative support at Coldstar Solutions. This includes customer support, accounts payable and receivable, accounting, billing and reception. This role ensures accurate financial processing, efficient workflow management, and high service levels across all administrative operations. The supervisor provides leadership, coaching, and performance management to drive team effectiveness and continuous improvement. Additionally, this position manages general head office needs to achieve organizational goals.

The Supervisor, Office & Administration, is responsible for ensuring timelines are consistently being met on weekly, monthly, and quarterly planning cycles. This includes overseeing training plans, scheduling workloads, vacations planning, managing departmental and head office priorities. The span of control encompasses a diverse team of administrative professionals, including customer service representatives, receptionist, accounts payable/receivable clerks and billing clerks. The position directly supervises multiple functional areas, requiring strong coordination, cross-functional communication, and oversight of day-to-day operations to ensure efficiency and accuracy across all administrative functions.

The idea candidate will have 7+ years of leadership experience with a proven track record of leading an administrative team.

'Ready to steer your career toward success? Join ColdStar Solutions as our Supervisor, Office & Administration and be part of a team that values innovation, sustainability, and community. Apply now to make a meaningful difference!'

Job Types: Full-time, Permanent

Pay: From $74,500.00 per year

Benefits:

• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Application question(s):

• Do you have a diploma or degree in Business, Accounting, Commerce or Customer Service Management?

• Are you proficient in Microsoft Office software?
• A current criminal record check and credit report will be required if you are to move on to the interview process. Please consider this before applying if you are uncomfortable providing.
• This position is an in-office role. Do you live within daily commuting distance of Langford, BC?

Work Location: In person