Admin & HR | Administrative Officer (Academic) - FT

An Administrative Officer plays a vital role in ensuring the faculty and/or department/school functions efficiently and effectively by managing administrative processes and procedures, supervising staff, and coordinating with other departments and colleagues as needed. 

Objectives:

• Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively.
• Oversee office operations and planning, financial management and assistance to the School Director or Department Chair.
• Support the School or Department leadership to meet long-term planning and academic goals.
• Supervise administrative staff including recruiting, performance development, coaching, and workload management.

This position requires a level of education, training, and experience equivalent an undergraduate degree plus three years of related administrative experience or an equivalent combination of education and experience.

Knowledge, skills, and abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Demonstrated administrative and organizational skills.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated critical thinking and problem-solving skills.
• Demonstrated experience preparing technical materials such as budget analysis, proposals, and presentations.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Ability to collaborate successfully with individuals from diverse backgrounds and at all levels of the university.
• Ability to gather, synthesize, evaluate, and interpret information from a variety of sources.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Proactive judgement and initiative to manage day to day operations of a complex unit.
• Ability to work collaboratively in a team environment.
• Proven track record achieving project goals on time and producing deliverables.
• Familiarity with and interest in the School or Department, and area of study.
• Knowledge of UVic’s, roles, policies, and systems is preferred.