Admin & HR | Receptionist/Administration - FT

Job Description:
Newport Property Management is seeking an organized and dependable Receptionist / Administrative Assistant to join our fast‑paced, dynamic Property Management team with day‑to‑day operations and tenant relations. This role ensures effective communication between tenants, vendors, and management while helping maintain efficient office operations.

Responsibilities:

• Assist Property Management with daily operations and tenant relations.
• Answer and route phone calls and emails from tenants and vendors to the appropriate contact or dispatch as needed.
• Coordinate and schedule viewings of rental properties.
• Coordinate and schedule building maintenance and contractor work. Dispatch tenant work orders and ensure timely follow‑up.
• Provide clear communication of building procedures and general information to tenants and vendors.
• Maintain and update tenant contact lists, manuals, and emergency information.
• Prepare, modify, and distribute forms, spreadsheets, and other documents for Property Managers.
• Handle correspondence with tenants, contractors, and third parties.
• Perform general office tasks including filing, phone coverage, and ordering supplies.
• Greet and assist walk‑in tenants, vendors, and prospective tenants.
• Support special projects as assigned.
• Daily filing, mail, and information processing tasks

Qualifications:

• 2–3 years of administrative/reception experience in an office environment (property management experience an asset).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent customer service and communication skills.
• Strong attention to detail and ability to multitask effectively.
• Demonstrated ability to work independently and prioritize tasks.
• Professional phone and email etiquette.

Compensation and Schedule:

• Full‑time, Monday to Friday, 8:30 AM – 4:30 PM

$22.00 per hour to start

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 37.5 per week

Work Location: In person