Accounting & Finance | Payroll Administrator and Finance Clerk - FT

Payroll Administrator and Finance Clerk

Tecnet - Delivering Best-in-Class IT Solutions Since 1974

About Us
Tecnet is Canada’s longest-standing IT services provider, offering a wide range of solutions, including hardware, software, networking, and both physical and cyber security. With major hubs in Victoria and Vancouver, and over 35 Authorized Service Centres (ASC) across British Columbia, we’re committed to supporting communities across urban and rural areas with high-quality IT solutions.

Learn more about us at www.tecnet.ca.

Role Overview

The Payroll Administrator & Finance Clerk plays a key role in ensuring accurate and timely payroll processing while providing essential financial and administrative support across the Finance department. This role manages payroll cycles, maintains employee compensation records, and ensures compliance with employment standards and payroll regulations.

In addition, the position supports invoicing, recurring billing updates, subcontractor payment calculations, data entry, and general financial administration. The ideal candidate is detail-oriented, organized, and experienced in working with confidential information, payroll systems, and administrative workflows.

Why Work with Us?

• Legacy of Excellence: Be part of a company with over 50 years of experience and a trusted reputation in the IT services industry.
• Career Development: We prioritize your professional growth with opportunities for training, certifications, and skill development.
• Work-Life Balance: Enjoy flexible hours, a supportive team culture, and a healthy balance between your work and personal life.

Schedule

This is a full-time permanent position with 8-hour shifts from Monday – Friday for a total of 40 hrs weekly.

What we Offer

Competitive Salary:

• $52,500 - $57,500 per year. Compensation to commensurate with experience.

High Value Benefits:

• Extended Health Care
• Dental & Vision Care
• RRSP
• Paid Time Off
• On-Site Parking

Eligibility for benefits begins following three months of employment.

What You’ll Do:

Payroll Administration & Processing

• Prepare, verify, and process semi-monthly payroll for all employees
• Maintain up-to-date payroll records, including employee changes, wage adjustments, and benefit deductions
• Review and validate timesheets, hours, overtime, and leave submissions
• Ensure compliance with employment standards, payroll regulations, and internal policies
• Prepare monthly payment calculations for subcontractors
• Process final pay and ROE for employees
• Support year-end processes including T4 preparation and reconciliation

Contract & Employment Documentation

• Monitor and manage employee contracts
• Maintain accurate employment files
• Coordinate with HR and departmental managers to ensure timely updates to agreements and forms
• Track and update compensation or contract-related changes in company systems

Financial & Administrative Support

• Assist with updating monthly billing schedules
• Help prepare and process client invoicing as needed
• Support data entry, filing systems, and document management across Finance & Administration
• Collaborate with team members to support process improvements and automation initiatives
• Provide administrative support to the Controller and Finance team

Communication & Coordination

• Communicate with employees regarding payroll inquiries, discrepancies, or documentation needs
• Liaise with external service providers (e.g., benefits administrators, payroll system vendors)
• Ensure timely and accurate distribution of payroll-related reports or notices
• Work closely with internal teams to support smooth financial and administrative workflows

What You’ll Bring:

• 1–2 years of payroll or administrative experience (an asset)
• Post-secondary education
• Proficiency in Excel and other Microsoft Office applications
• Experience with payroll platforms (e.g., Payworks, Ceridian, ADP, or similar)
• Preference for experience in Payworks and related HRIS
• Excellent critical thinking and problem-solving skills
• Strong verbal and written communication skills
• Ability to meet deadlines in a high-volume and deadline-driven environment
• High attention to detail and accuracy
• Capable of working with confidential financial and employee information

Commitment & Professionalism

• Demonstrates a positive, professional attitude and eagerness to support Tecnet’s organizational goals
• Willingness to collaborate with internal teams, vendors, and external partners
• Ability to prioritize tasks effectively in a fast-paced environment
• Commitment to keep financial and employee information confidential
• Commitment to ongoing learning and professional development

Thanks for applying! While we appreciate every application, only shortlisted candidates will be contacted for an interview.

Job Types: Full-time, Permanent

Pay: $52,500.00-$57,500.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Application question(s):

• Describe in detail, your experience with Excel and Microsoft applications.
• Do you have experience working with Payworks? If yes, please describe.
• Are you currently living in Victoria, BC?

Education:

• Bachelor's Degree (preferred)

Experience:

• payroll administration: 2 years (required)

Work Location: In person