Admin & HR | Assistant to the Chair - FT

Reporting to the Director of the School of Languages, Literatures and Cultures, this role provides administrative assistance to the Chair and oversees the day-to-day operation of the School. This position provides support for the faculty application process, ARPT, Academic Program Review, staff hires, Health and Safety (Building Safety Committee), assisting the Administrative Officer with teaching appointments, office set-up and moves, inventory and equipment needs, and monitoring and reconciling processes.

Experience:

This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time/tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Experience composing various business communications such as emails, memos, and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Demonstrated ability to work independently as well as part of a team.
• Ability to build and maintain positive working relationships.
• Familiarity with UVic programs, policies, procedures, and systems is considered an asset.
• Knowledge of a second language is considered an asset.

Specialized Knowledge/Education:

Secondary school diploma or equivalent. Some post-secondary education in office administration, business administration, or equivalent is preferred.