Admin & HR | Administrative Assistant - FT
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
Working closely with the Assistant to the Director and the Graduate Secretary, this position provides support for the school’s undergraduate and graduate programs, including recruitment, marketing, admissions, student support, and updating student records. In addition, this position also provides support to the Director, Administrative Officer, faculty members and sessional instructors including social media coordination, event organization and support, promotion of current and emerging programs and research in the school, preparing the school’s newsletter, ordering textbooks, organizing exams, updating class schedules, preparing reports and statistics, photocopying and special projects as assigned.
May require occasional travel to attend recruitment events.
This position requires a level of education, training, and experience equivalent to 3 years of experience working within a comparable environment.
Knowledge/Skills/Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Ability to work independently and as a team member.
- Ability to adapt to changing work environments.
- Experience composing various business communications such as emails, memos, and reports.
- Experience scheduling meetings and calendar coordination.
- Experience in maintaining confidential and sensitive information.
- Ability to provide effective customer service.
- Experience with event planning and coordination.
- Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Knowledge of BANNER, AIRS, CAPP, FAST, Cascade, LiveWhalte, and Google Analytics is considered an asset.
- Familiarity with UVic calendar, programs, policies, procedures and business systems is considered an asset.
