Accounting & Finance | Finance Assistant (Seasonal) - FT`

Pacific Northwest Transportation Services (PNWTS) is the proud supplier of carbon-neutral transportation services for the cruise industry in Victoria, British Columbia. As the exclusive supplier of buses on behalf of the Greater Victoria Harbour Authority (GVHA), PNWTS provides motor coaches and double-decker buses for shore excursion tours and shuttle connections for cruise lines and is the sole provider of dispatch services on the Terminal.

We are looking for a Finance Assistant to join our Sightseeing Victoria/Gray Line division starting March until October 2026.

The Finance Assistant is Responsible for the smooth running of shuttle sales cash outs, reconciliation and preparation of weekly bank deposits. Assists in the preparation of daily and monthly invoicing for PNWTS Shore excursions and Gray Line reseller revenue. Additionally, this position will assist with monthly data reporting and other administrative tasks as necessary. This position works collaboratively with management and develops processes to encourage the most effective systems are in place for counting, record keeping and communication amongst the office manager, Ground Transportation and Safety Supervisor, Shuttle Team Leads and yourself. Most importantly, this position plays a part in ensuring a safe, professional, productive, and inspiring office environment influencing the company culture. You will be part of a motivated and diverse team and will have high interaction with all employees throughout the organization.

Wage: $27.40/hr

Positions Available: Full-time (Seasonal)

Job Responsibilities:

• Prepares weekly bank deposits to be collected by Brinks
• Performs daily count and reconciliation of shuttle sales cash outs
• Keeps accurate records of daily and monthly shuttle revenue.
• Tracks and investigates discrepancies in collaboration with the Office Manager or Ground Transportation and Safety Manager.
• Assists with monthly GVHA Shuttle reporting.
• Compiles various data into spreadsheets on a monthly basis to ensure data is accurate and readily available.
• Prepares daily invoices for PNWTS tour operators by confirming tour times and applicable rates.
• Prepares monthly invoices for Gray Line Sightseeing Victoria resellers.
• Executes other finance-related tasks as required by the Office Manager.
• Protects organization’s values by keeping information confidential.
• Assists with administrative tasks around the office as needed.
• Supports strategic plan through setting and monitoring progress against goals and objectives, encouraging other team members to do the same.
• Provides support to other team members as required.
• Performs other duties as assigned on an ad hoc basis.

Qualifications:

• Knowledge
  • Post-secondary education with a preferred focus on transportation, distribution or accounting and business
  • Minimum of 1 year experience in administrative or financial support.
  • Experience with Ventrata is an asset.
• Skills
  • Proficient in MS Office & other computer programs
  • Excellent administrative skills
  • Excellent interpersonal and communication skills
  • Strong organizational and time-management skills
• Abilities
  • To work independently, and as part of a team
  • Attention to detail and organization
  • Must be able to collaborate with cross-functional teams
  • Must be able to adapt to changing priorities in a dynamic, fast-paced environment
  • Must maintain a high level of integrity and confidentiality
  • Must exercise sound judgement and think critically, including creating processes
• Working Conditions
  • Works primarily in a normal office environment, indoors and in close proximity to others
  • Performs office work while sitting at a desk for extended periods
  • Requires a high level of concentration, attention to detail, and accuracy
  • Involves a high degree of mental demand
  • Minimal travel required
  • Includes occasional walking, moving, and lifting of boxes or other office materials

To Apply: If you are looking to broaden your horizon and are committed to making a difference, we’d like to meet you.

As part of our hiring process, we use the Predictive Index Behavioural Assessment to better understand how your natural work style aligns with the role and our company culture. While we encourage applicants to complete the assessment, it is not a mandatory requirement to apply for any open roles. The assessment takes only 10-15 minutes to complete and has no right or wrong answers—just be yourself!

Please follow this link to complete the assessment:

https://assessment.predictiveindex.com/467W/2b21c017-46cf-4b2b-a576-f81ac497e3c6?type=candidateba

To learn more about our operations and company culture, mission, and vision, please view our website at www.pnwts.com.

Pacific Northwest Transportation Service is committed to Employment Equity. We welcome and embrace applicants with diverse experiences, abilities, backgrounds and perspectives. If you have preferred pronouns, please let us know when you apply.

Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.