Admin & HR | Receptionist & Office Coordinator - FT
Our core values are a desire to build enduring Relationships, a Passion for our business, and an endeavor for Continuous Improvement in all we do. We focus on teamwork, trust and, most importantly, respect for people.
Our people are the most important factor in our shared success. We provide a collaborative, caring culture, and the support for everyone to succeed, both personally and professionally.
The common passion of the Kinetic Family for continuous improvement guides the decisions and behaviours of everyone in the organization, advancing value for customers, employee empowerment and ongoing industry improvements.
Kinetic is always looking for ways to be better. From our use of the newest technology to our endless search for more efficient methods and processes, everything is derived from our passion for continuous improvement. All our employees are empowered with the mission of reducing waste and delivering better value for our clients and industry partners.
Kinetic is 100% employee owned, employs approximately 250 team members, has been in business for 41 years with offices in Vancouver, Victoria, and Courtenay. If you see yourself as a continuous learner, curious and driven to succeed as a team, we want you to be part of our team.
Kinetic Construction Ltd. has an opportunity within our Victoria branch Receptionist & Office Coordinator to be the first point of contact for the company, and own essential administrative processes. In this role, you will maintain professional presentation and provide excellent client service experience. You will welcome and greet guests with friendly demeanor and support team members with a helpful attitude. You will support the branch through effective administration as well as assisting various departments to add value to the overall business.
- All visitors, clients and vendors are greeted promptly and professionally, phone and email inquiries are managed efficiently, and the reception area reflects a welcoming, organized, and professional environment.
- Administrative processes, including employee onboarding/offboarding, and internal communications, are completed accurately, on time, and in a way that supports departmental operations and overall office productivity.
- Office supplies, equipment, and facilities are maintained and organized, vendor and service provider interactions are coordinated effectively, and shared spaces remain functional and well-stocked to support daily operations.
- Security clearance and project-specific CISD requirements are administered accurately, with employee records maintained and compliance obligations met, enabling the organization to operate securely and meet contractual or regulatory obligations.
The wage for this position is $22.84-$31.25 an hour and is based on relevant skills and experience.
Hours are 32-40 per week and the schedule is open to negotiation
Key Responsibilities
- Front Desk Management 30%
- Administrative and Office Support 45%
- Office Operations 20%
- Government Security Program - Canadian Industry Security Division (CISD) 5%
Position Specifications
Qualifications
- 2-5 years of experience in an administrative or office support role
- Must be Canadian Citizen due to job requirements
- Class 5 or 7N Drivers License considered a strong asset
- Post-secondary education is considered an asset
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
- Basic First Aid is an asset, but must be willing to obtain
Knowledge, Skills and Abilities
- Strong communication skills, relationship-building ability, and professional presence
- Excellent verbal and written communication skills
- Effective self-management: ability to plan, organize, and prioritize tasks with competing deadlines
- Discretion and sound judgement when handling confidential or privileged information
- Ability to remain calm and professional when managing difficult calls or situations
- Proven ability to develop and maintain positive stakeholder relationships
- Competence in creating, editing, proofreading, and formatting documents
- Strong analytical, reasoning, and problem-solving skills
- Detail-oriented, process-driven, and efficiency-focused
- Strong critical thinking and decision-making skills, with the ability to assess situations, identify potential issues, evaluate options, and implement effective solutions in a timely and logical manner
Together Building Better
- We have a Strong Team to face challenges and issues together
- Eligibility for Employee Share Ownership
- Competitive Compensation and Bonus structure
- Professional Development and Training including Mentoring Program and KCL Training Academy
- Comprehensive Benefits Package which includes Extended Health, Dental and Vision
- Company trust, opportunity, and support to do your best work and Advance
- Employee and Family Assistance Program to support Mental and Emotional Health.
- Substantial Vacation Time and Sick Pay
- GRSP Matching Program to support you after your time at Kinetic
- Gold Seal Employer committed to supporting employees pursuing their accreditation
- Annual company paid events and regular employee-only events put on by Kinetic’s Social Committee
- Ongoing apprenticeship support provided through the Kinetic Employee Association (KEA)
- Length of Service Recognition
We thank all applicants for their interest; however only those selected to move forward in the application process will be contacted. No phone calls please.
